Approve content

Goal: as an approver, review pending slide versions and approve or reject each one, adding feedback when needed.

When to use this: when you have Approve rights in a library that uses approvals, and slide versions are waiting on your decision.

Note

Everyone can see a slide’s approval stamp — Pending, Approved by …, or Rejected by … — but only approvers can change it. When a slide is edited, a new version is created and automatically marked Pending.

Steps

1. Open the review queue. From a slide folder, click View slides pending approval to open the Review queue of everything awaiting a decision.

   

2. Review a pending version. Look over the slide — its content, notes, and properties — to decide whether it’s ready.

3. Approve or Reject. Choose Approve to stamp the version, or Reject and add a comment that goes back to the author explaining what needs to change. Always leave a comment when you reject; it’s the author’s only signal for what to fix before resubmitting a new version.

   

4. Clear the queue in bulk. Select several pending slides and use Approve All Selected or Reject All Selected to act on them at once.

Tips & pitfalls

Note

Approval stamps a slide; on this product it does not hard-block downloads. Approval tells people which version has cleared review — it doesn’t lock the content from being used.

Tip

When an approved slide is edited, the new version is automatically marked Pending and must be reviewed again. Use Approval Pending email notifications to stay on top of new versions. See Set up notifications.

Related

Approvals (reference)Approval status on slides, the approver review queue, and how approval works.

Upload slides & assign VIDsHow new versions enter the queue.

Edit a slide in PowerPointEditing a slide creates the pending version you'll review.

Set up notificationsGet emailed when something's pending your approval.